Microsoft 365 strategies to make your job easier

Microsoft 365 strategies to make your job easier

“Expertise is the most accurate word to describe this software package. It is relevant in many areas such as education, business, management, creative activities, statistics, communication, etc. However, many take advantage of only a small part of the possibilities offered by the M365, and can provide surprises even for everyday applications.” He says.TeliaSimonus Thilindis, a computer expert.

Words can do more

When working with a text editor in Word, you will sometimes need to repeat the same steps, but doing so with the F4 key at the top of the keyboard is quick and easy, and it automatically repeats the last action you took. For example, if you want to highlight, underline and change the color of individual words, select the first word, right-click and select “Font” and make the appropriate settings. After selecting the next word, all you have to do is press F4 and it will apply all the previously selected settings. You can repeat this as many times as you want. By the way, this feature works in PowerPoint and Excel.

Another useful and commonly used feature is formatting cleaning. If you regularly use text copied from elsewhere (such as the web, e-mail, or other word document), pasting it will transfer all formatting. To avoid wasting time changing font size, type, color, line spacing, and other settings, you can do this with the Clear All Formatting Button – View the letter A with a purple eraser at the top right of the font section Menu

By the way, the word can not only write and process, but also read and hear. Want to try? Select “View” in the menu bar, then select “Inclusive Scanner” and click “Read Aloud” in the newly opened menu. True, this feature only works in English texts. If you want to have fun, you can also ask the robot to read a Lithuanian essay.

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Work more efficiently with Excel

Another unexpected program is Excel. “It’s an M365 program with a lot of features and capabilities – from extensive formulas to data sorting, analysis, and display.” Very few people know them, but many have simple strategies that are useful, “says S. Thilindis.

For example, if you create a text table in Excel, move a word or phrase to another line if necessary, but in the same cell, do not rush to adjust the cell size – press your Alt and Enter keys and the keyboard and text will move to the new column.

Do you count more times? Try it out: If you want to quickly find the sum of several cells, hold down the Ctrl key on your keyboard and you will soon see the amount in the status bar at the bottom right of the Excel window.

If you work with large spreadsheets full of complex formulas, they can be difficult to distinguish and understand the purpose of each. The names given to formulas or specific data will not be lost: check the box or boxes you want to name, and then select “Formulas” and “Define Name” in the menu bar. At the top left of the spreadsheet, you will see the name given next to the formula.

Effective loot look strategies

Email is often synonymous with work: it begins, ends, ends, ends the day. If Excel is full of features and capabilities, it can be called the M365 tool with a wide range of settings.

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If you want to teach Outlook to act as you see fit, you may want to explore the legal department. In Loot Look, click File and select Manage Rules and Alerts. Here you can create and customize various settings, for example, to display pop-up messages only when you receive an email. Emails from specific senders and emails with specific keywords will be automatically moved to the default folder. And these are just a few examples.

L. Do you often get job assignments in the mail? You can add them directly to the to-do list: left-click and drag the message to the “Tasks” section (found in the lower left corner of the app, which is an icon with a notepad and check marks). You can then set a time limit for the task or save the task without a time limit.

Working as a team is a great way to get to know your colleagues’ agendas, thanks to Outlook’s calendar sharing feature. You can find it by selecting “Share Calendar” in the main menu bar of Lootlook Calendar. Adding the contacts you need will send a notification about activating calendar sharing, making it easier to schedule appointments and assignments from now on.

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