There are a lot of things to analyze and execute when you are upgrading, and SharePoint Migration is no exception. Based on the amount of data, several challenges can occur. And when you consider the rest of the aspects, the chances for error in migrations will be increased. In both these situations the expenditure, time, and effort will be consumed and will result in a repetition of the whole migration procedure, increasing the efforts all over again. Also, after performing a successful migration, the possibility of errors is extremely high.
- The pace of the migration will be impacted if the internal servers are not configured correctly or if the internet speed is not reaching the necessary bandwidth, which would directly stretch the time taken for migration.
- There will be a huge loss of data particular to workflows,content types, columns, and web parts at the target due to the loss of accounting of these parts at the source.
- Improper templated and incomplete user transfer will lead to failed migrations if not considered at the source.
- Hidden libraries and lists, maintenance of item IDs, external documents, and reposts without accurate categorizing will also result in unsuccessful migrations if not taken care of, right from the beginning.
- Third-party migration services are created to eradicate these obstacles and succeed over the challenges faced when you Migrate SharePoint 2010 to SharePoint Online. You can also avail the benefits of Citrix Cloud Service.
The SharePoint Migration Approach
A successful SharePoint Online Migration needs careful analysis of data and resources to be migrated to generate a proper plan, anticipate challenges and threats, and try to resolve them before starting the process and execute the plan with high accuracy. Many third-party migration service providers have been performing this since a long time and their years of experience in managing the migrations and satisfying the clients. Hence, it is highly recommended to get their service for a smooth flow of the migration process.
The entire process can be divided into three stages-
- The Planning Stage
The first Stage includes taking a deeper glimpse at your primary data and lists out all the important fields or areas where there a probability for failure before starting the migration procedure.
- The Execution Stage
While going through the Execution Stage, consider the 4R’s approach which involves:
Preserve your data by securely replicating and saving it.
An easy and smart technique to revamp your content freshly and smoothly.
Analyzing your data and build a strategy to migrate as well as determine the use of your data.
Update your site structure by personalizing and redesigning it to best suit the demands of your business.
- The Review Stage
In the final stage, i.e., the Review Stage, Analyze the source and the destination and confirm if the migration was successful.